St Lucia Hotel FAQ

At Bay Gardens Resorts, we’re here to ensure every aspect of your wedding in Saint Lucia is stress-free. From flowers to photography, our goal is to make your wedding day perfect in every way, with answers to frequently asked questions about getting married in Saint Lucia. 

Our maximum wedding ceremony capacity at the Bay Gardens Beach Resort & Spa is 200 guests and our maximum reception capacity is 250. At the Bay Gardens Hotel, the maximum ceremony and reception capacity is 175 and at the Bay Gardens Inn, the maximum ceremony and reception capacity is 100. 

As a part of our island wedding packages, we will provide a Civil Marriage Officer; however, a Clergyman or Magistrate would be at an additional fee. If you wish to supply your own, you are more than welcome to do so as well. 

In order to exchange wedding vows on the island, you will require two witnesses. If you do not have any family members or friends traveling with you, Bay Gardens Resorts will be happy to provide members of the staff to act as witnesses. 

Yes. If you’d like for us to provide hair and makeup services for you and/or your wedding party, this can be added to your package at an additional fee.

• Passports for the Bride & Groom (valid for a minimum of six months) 
• Birth Certificates for the Bride & Groom 
• Deed Pool Certificate (If your name has been changed) 
• Death certificate of any previous spouses (if applicable) 
• Any previous marriage certificates (if applicable) 
• Decree Absolute (if either the bride and/or groom is divorced) 
• A signed parents’ consent affidavit from a Notary Public (for anyone under 18 years of age) 

Only originals or certified copies will be accepted in order to finalize the marriage, however, documents can be faxed to the Island Wedding Coordinator prior to your arrival in order to begin the legal process. Documents in a foreign language require authorized English translation. 

Your Island Wedding Coordinator will be your personal on-property wedding guide both before and during the event. In order to ensure your event is executed flawlessly, the Island Wedding Coordinator will be available to answer all queries concerning anything from room reservations to the booking of your wedding ceremony and wedding reception and will be on-site to ensure everything comes together as planned. On your behalf, your Island Wedding Coordinator will liaise with the Marriage Officer, florist, entertainer(s), musician(s), transportation provider(s), wedding cake baker(s), photographer(s), videographer(s) etc. From the very first moment they receive the email or call, they become your personal stewardess until the honeymoon night. They’ll even go further should you require them too. 

Couples may opt for an all-inclusive bar, a cash bar (charged on consumption), or a private personal bar if they wish to supply their own beverages to guests (corkage fees apply).

Yes. We are more than happy to accommodate whichever style you select in order to exchange your wedding vows.

Of course! We have several wedding package add-ons and your Island Wedding Island Coordinator will be more than happy to work with you on special requests where possible. 

We do have the ability to provide catering, photography, and entertainment services at an additional fee. Photography and entertainment services will be contracted out to our reliable partners. For details, please fill out our Wedding Inquiry Form.

Catering can be done by either of our in-house restaurants at the Bay Gardens Beach Resort & Spa – Trios Caribbean Fusion Restaurant or Hi-Tide Beachside Restaurant – or by Spices Restaurant at the Bay Gardens Hotel.

Photographers and outside entertainment can be brought in but a walkthrough of the hotel must be conducted by the on-site Island Wedding Coordinator. For catering, we do not permit the use of external services. Catering remains the sole responsibility of the property that will be hosting your event.

Bringing your own decorations is not a requirement. As a part of our packages, we will decorate your ceremony according to the theme you select; however, decorations for the reception are available at a surcharge. For information about our themes, please contact your Island Wedding Coordinator.

Yes, we do offer bachelor and bachelorette party services. Please speak to your Island Wedding Coordinator or specify this request when you submit your Wedding Inquiry form.

Yes. Please visit our group travel page for details or contact us to arrange your wedding party accommodations in St. Lucia.

We accept major credit cards (Visa, Master Card, and American Express) or wire transfers to facilitate the payment of your island wedding. Please note that a 50% deposit is required upon signed confirmation of your event.

Interested couples may book their island wedding as far in advance as they’d like in order to meet their desires. However, we often suggest that couples secure their chosen date at least 6-8 months in advance for the purposes of ensuring that all of the required legal documents are in order. We also advise couples to bear in mind that St. Lucia laws require them to be in the country for at least 4 (four) working days prior to their island wedding day.

From our experience, we find that most couples choose to have their island wedding ceremonies between 3-4 pm during the summer and 2-3pm during the winter, in order to capitalize on the day light for beautiful wedding photos.

Yes. You’re welcome to exchange wedding vows at Bay Gardens Resorts on any day of the week, including holidays, provided there is availability.

In order to provide our couples with the best, most personalized service, we’ve developed a “one wedding per property, per day” policy so you and your loved one can receive the attention you deserve on your special day.

All three Bay Gardens Resorts properties are ideally located in Rodney Bay Village – where St. Lucia’s most beautiful beach, Reduit Beach, is situated – and have highly-maintained, lush gardens. This opens up a world of stunning settings from which couples can choose as their wedding location in St. Lucia. Type of weddings and receptions that couples have hosted at our hotels and resorts in St. Lucia include:

• Gazebo Weddings
• Garden Weddings
• Beach Weddings by the Sea
• Indoor Weddings
• Poolside Weddings
   

Most certainly! We love to host intimate eloping ceremonies just as much as we love to host large wedding ceremonies. We only ask that you request availability with our Island Wedding Coordinators 14 days prior to the date you wish to wed. Also, please keep in mind that St. Lucia requires couples to be on island for at least 4 working days prior to the day of the wedding ceremony, and that often, legal documents take time to gather together.

While you can expect exceptional customer service, professionalism, and warmth from all of our properties in St. Lucia, each location is very unique aesthetically. To better understand which property is most suitable for you, please view our Wedding brochure.